Hello and Happy Saturday! Things are ramping up for me in the event world, which has kept me away from posting the latest tips. I’m taking a break this morning to plug in and share with you the next round. So without further ado, here are event tips V-X!
- Vendors: To make your event happen, you work with different vendors for all your moving parts. From the venue to food to furniture to equipment, all vendors should be treated with respect and kindness since they are helping your event become a success. It’s crucial to build quality relationships with vendors so you can use them for future events and they make great referrals. It’s a win-win relationship where both parties can be happy. A nice touch after the event is to send a thank you card to show your appreciation and that their service couldn’t have been the same without them.
- Walkie-Talkies: When you have a team of 10 or more people how do you keep in touch with them the day of the event? The answer is not cell phones! I did this for one event and I tried to contact someone multiple times and they never answered. We lost out on important information that needed to be relayed, so I had to “make it work”. What you need to have in place is walkie-talkies. It’s a surefire way to communicate with everyone mo matter where they are on site and that way you won’t have to go running around trying to hunt somebody down. This is so key for the team lead working the event to easily connect instead of using a cell phone.
- X-Factor: What’s great about events is that you can surprise and delight your attendees with the X-Factor. It’s the unexpected thing that will happen that can surprise and delight. People love that and it’s always welcomed! I recall going to a concert with a friend and a security guard asked to see my tickets and asked us to “follow him.” Thinking we were in trouble (I swear the tickets were legit!) he instead swapped our tickets for better seats! From a surprise guest, to complimentary valet parking, to a free manicure it’s all in what you decide. No matter how small or big, that one thing can make an attendee’s day!
These tips are meant to help to you streamline your event and make it stellar! There are only 2 letters left to write about and what do you think I will come up with for Y & Z? Stay tuned next week!
Past Event Tips